Pre-requisites, policies, terms and conditions

At the BMS lab we have a number of pre-requisites, policies, terms and conditions. They apply to any and all activities (including research and education) conducted at the lab, with the lab or using the lab’s equipment, facilities or resources (including software). This page is meant to help navigate them and identify how they apply to any given situation.

A registration following the BMS Lab’s procedure is required for all activities at the lab or using the lab’s equipment, facilities or personnel. By registering a project with the BMS lab you agree to following these pre-requisites, policies and conditions. This page is intended to provide an overview of all those that might apply. Additional terms and conditions might however be drafted for your project. The overview is as follows:

  1. Your project should be in line with the vision and broad scope of the BMS lab: It should be related to social sciences and the use of technology to further study human behavior.
    • Contribution to our BMS LAB identity; Innovation, creativity, pioneering;
    • Involves a suiting multidisciplinary consortium;
    • Is likely to have an impact on society;
    • Is realistic, feasible, and scientifically rigorous
  2. You have to apply for ethical approval for any and all research activities that involves the participation of other people and/or presents risks to people.
    • WARNING: Students and employees from outside the BMS faculty require a different process.
  3. You are responsible for data gathered at the BMS Lab or with help of the BMS Lab’s personnel or equipment. This includes, but is not limited to collecting, storing, safeguarding, anonymizing, and processing your data.
    • You and your work is subject to the special policies concerning data storage and stewardship set out by the BMS Lab, BMS faculty and University of Twente.
  4. You are responsible for caring, protecting and returning our equipment in such a state that the next researcher can use them immediately, this includes:
    • Cleaning equipment and parts that contact the skin, e.g.: wristbands of smartwatches and activity trackers.
    • Tidying, cleaning and locking the rooms you have used.
    • Removing any data related to your research, this for example includes images on cameras.
    • Charging the equipment when possible to a full or nearly full state.
    • Report any damage, missing equipment or misuse as soon as possible to the BMS lab staff.
  5. The lending of equipment is always done under the conditions mentioned in the latest version of the official document.
  6. Any and all services used or projects pertaining to the development (including alterations) of software in any way shape or form are subject the latest version of the terms and conditions of software development.
  7. Prepare your required documents and information before applying, this includes:
    1. A valid OFI number has to be present if funding is available.
    2. Read more on the required documents for any application
  8. The BMS Lab can only accept inquiries if it fits with the BMS Lab staff’s current expertise.
  9. Familiarize yourself and follow our articles on how to use the BMS lab facilities, like the Flexperiment cubicles.
  10. The person registering the application for use of equipment, expertise of facilities, is the person that should collect them or the corresponding key. If you send someone else, then add their respective student- or employee number and their name to the comment section of the application form.
  11. Students and employees of the University of Twente’s BMS faculty can usually use the equipment and facilities for free. Students and employees from other faculties can, depending on the circumstances, make use of the same facilities and equipment, albeit against a fee.

Taking care of your data

Managing your data is a serious responsibility and tied to both international and (Dutch) national legislation as well as policies and conditions created by both the University of Twente and the BMS lab. To aid you in your understanding of this responsibility, we have written a page on data management. Be sure to familiarize yourself with it.