register your project

Create and design your project (research or education)
Complete the project registration process
(You are here)
Reserve the equipment, facilities or software you need.

Step 1.: Ensure that you meet all requirements

Project registration system

The system helps users navigate the registration process and interaction with BMS Lab. It contains a few steps:

  1. Login. You login using your UT student or employee account or register as an external user.
  2. Navigate the application . You will see a landing page that offers you the capabilities to register a project or create a note (question) about a project. If you’ve visited before, then you’ll see projects and notes previously created.
  3. Complete your profile. You can do this by clicking the icon in the top right and entering your affiliation. Please choose your BMS Department or “Other”. In the latter case, you type your affiliation by hand.
  4. Create a registration. Click on “Create new project” to start registering your project. You can save your registration as a draft before you complete and submit it. Fill in all the fields and save the completed form as draft in order to submit it afterwards (the submit button will appear).
    1. Have a question while registering your project? Then click the “Create note” button. Don’t forget to save your draft registration beforehand.
  5. Start reserving. You can reserve the equipment, software or facilities you need by clicking the “Go to reservations” button. You can only do this after your project has been approved using the received project number.
  6. Evaluation. Your project will be evaluated on Thursday. You will receive a reaction. This will either be an approval; a request for refinement; or a decline.


How long do I have to wait before my project is approved?

We usually process a registration within 5 working days. Please keep in mind that the lab is closed on all public holidays, bridge days, and other University of Twente closure days.

What if my project was declined?

In some cases (e.g. when requirements are not met or the project does not fit the lab or its schedule), a project might be rejected.

What do I do if I need to change my project registration?

We usually process a registration within 5 working days. Please keep in mind that the lab is closed on all public holidays, bridge days, and other University of Twente closure days.

Where do I find answers provided to my questions (note) in the project registration system?

Login to the project registration system and click on “Notes” in the sidebar. You can apply different filters to find the note you need. You will see a history of the interactions with the BMS Lab underneath the original note.

I cannot submit my project registration. What now?

In some cases submitting a project might not be possible, because the “Submit” button does not appear. There are generally two solutions:
1. Verify that you have filled in all the fields of the form and that the status on your project at the BMS Ethics Commission is on accepted. Fill in any missing fields or wait for the Ethics Commissions to approve your project.
2. You’ll have to reopen the draft registration: Save your draft. Click on the icon on the top left, to go back to the dashboard. Go to the projects overview by clicking “Projects” in the sidebar. You might need to change the filter in the overview to view projects that are still in draft. You can then continue editing your project by clicking the “open book” icon. A submit button should appear.

Can’t get it to work? Create a note about the project.

How can I reserve equipment, facilities or software?

After completing the project registration, you can go to our reservation page. There will be a button on the main page of the registration system. We only accept reservations for approved projects. Picking up equipment that is reserved is only possible between 09:00 and 10:00. If you’d like to pick-up equipment on another time, then please inquire the lab. You will be informed by email after your reservation has been approved about the follow-up process.

I have another question.

We have a special procedure available for people who are unable to return the equipment lend from The BMS Lab. Please go to the following page and complete the procedure.