The registration (or sign-up) process contains three steps (Read more about the process). This whole process takes about 15 minutes.
Step 1.: Ensure that you meet all requirements
Before proceeding with your sign-up please, create and design your project and ensure that you meet our three main criteria.
First, at the BMS lab we work with students and staff members of the University of Twente or those supervised by one. Others can sign-up, but require additional steps.
Second, all activities that make use of any form of human participation require ethical approval. Educational courses and technical activities (such as tryouts, calibration, development and preparation of experiments) are exempt.
Third, your project needs to fit within our scope. Furthermore, you need to ensure that adequate provisions for safe data storage are used.
Project registration system
The system helps users navigate the registration process and interaction with BMS Lab. It contains a few steps:
- Login. You login using your UT student or employee account or register as an external user.
- Navigate the application . You will see a landing page that offers you the capabilities to register a project or create a note (question) about a project. If you’ve visited before, then you’ll see projects and notes previously created.
- Complete your profile. You can do this by clicking the icon in the top right and entering your affiliation. Please choose your BMS Department or “Other”. In the latter case, you type your affiliation by hand.
- Create a registration. Click on “Create new project” to start registering your project. You can save your registration as a draft before you complete and submit it. Fill in all the fields and save the completed form as draft in order to submit it afterwards (the submit button will appear).
- Have a question while registering your project? Then click the “Create note” button. Don’t forget to save your draft registration beforehand.
- Start reserving. You can reserve the equipment, software or facilities you need by clicking the “Go to reservations” button. You can only do this after your project has been approved using the received project number.
- Evaluation. Your project will be evaluated on Thursday. You will receive a reaction. This will either be an approval; a request for refinement; or a decline.
FAQ
We usually process a registration within 5 working days. Please keep in mind that the lab is closed on all public holidays, bridge days, and other University of Twente closure days.
In some cases (e.g. when requirements are not met or the project does not fit the lab or its schedule), a project might be rejected.
We usually process a registration within 5 working days. Please keep in mind that the lab is closed on all public holidays, bridge days, and other University of Twente closure days.
Login to the project registration system and click on “Notes” in the sidebar. You can apply different filters to find the note you need. You will see a history of the interactions with the BMS Lab underneath the original note.
In some cases submitting a project might not be possible, because the “Submit” button does not appear. There are generally two solutions:
1. Verify that you have filled in all the fields of the form and that the status on your project at the BMS Ethics Commission is on accepted. Fill in any missing fields or wait for the Ethics Commissions to approve your project.
2. You’ll have to reopen the draft registration: Save your draft. Click on the icon on the top left, to go back to the dashboard. Go to the projects overview by clicking “Projects” in the sidebar. You might need to change the filter in the overview to view projects that are still in draft. You can then continue editing your project by clicking the “open book” icon. A submit button should appear.
Can’t get it to work? Create a note about the project.
After completing the project registration, you can go to our reservation page. There will be a button on the main page of the registration system. We only accept reservations for approved projects. Picking up equipment that is reserved is only possible between 09:00 and 10:00. If you’d like to pick-up equipment on another time, then please inquire the lab. You will be informed by email after your reservation has been approved about the follow-up process.
We have a special procedure available for people who are unable to return the equipment lend from The BMS Lab. Please go to the following page and complete the procedure.